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In an environment where documents are often long, complex and must adhere
to regulatory guidelines, a well-articulated and executed document production
strategy is the most effective way to maintain a stable, usable document
population. In some industries this now goes without saying. Legal firms
and financial institutions have had formal document production guidelines
for years. The pharmaceutical and biotech industries are beginning to
recognize the need as they enter the age of electronic submissions.
Microsoft Word on the
Desktop
The successful use of Microsoft Word in a document-intensive environment
requires thoughtful configuration and deployment of a standardized environment.
We will help you implement Microsoft Word in a way that meets the specific
needs of your organization and work product while easily enabling users
to apply best practices. We recommend ways in which to modify, customize
and configure installation components and options, as well as registry
settings that impact how Microsoft Word performs. If you are using a document
management system (DMS) such as iManage or Documentum, we ensure that
all the proper hooks between Word and the DMS are in place. Knowing that
your company’s template strategy is a key element in the successful
use of Word, we take a look at how you are developing and distributing
templates to your on-site and off-site users.
Document Discovery
and Analysis
The first
step in stabilizing the document population
The initial step in devising a document production plan is to take
a look at the existing document population, templates and formatting standards.
We evaluate your current documents, templates, styles and macros and provide
you with a detailed report. This report can stand on its own as a record
of your current practice, or it can act as the starting point for a new
document production plan.
Process Analysis
A process analysis is an evaluation of your existing systems,
policies and procedures in order to gain a greater understanding of how
people in your organization create, edit and maintain documents. This
will help in shaping a document production strategy that has the greatest
impact on cost and productivity with the least resistance by employees,
consultants and outside contributors.
Education and Support
Training and supporting everyone involved in document production, from
the writers to the document specialists, is an on-going pursuit. We will
help develop a training and support strategy that addresses the initial
changes in policy and performance and provides for on-going education
and support.
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